Privacy Policy

This website is run by the Interact Club at Jersey Village High School (“the Club”, “we”, “us”). It is a student service club website. It is not an official website of the school or the school district.

Questions about this policy: jvhsinteract@gmail.com.

From members who verify hours (no account needed):

• Full name, grade, shift time(s) and hours earned
• A photo of yourself, taken with your camera or uploaded from your device
• The date and time you submitted

From staff (coordinators and admins) who sign in: email address, name, and, if you choose “Continue with Google”, your basic Google profile (name, email and profile picture). Passwords are handled by our sign-in provider; we never see or store them.

Technical information: like any website, our servers receive your IP address and browser details. We use the IP address briefly to prevent spam (limiting how many check-ins one network can send) and do not store it with your submission.

• To keep proof that you attended a Club service event and the hours you earned
• To let coordinators review, total and export hours for each event
• To show a photo album (“check-in wall”) on each event page
• To give staff access to the dashboard and keep the site secure

On each event page, anyone with the link can see the check-in photos with your grade. Your name is hidden from the public unless a coordinator turns on names for that event; then only your first name and last initial are shown (for example “Maya R. · Gr 11”). Coordinators can also hide the album completely.

Your full name, shift times and hours are only visible to Club staff.

An admin connects the Club’s own Google account to this site. Check-in photos are copied into a folder in that Club Google Drive, with one folder per event. We ask Google only for the “drive.file” permission, which lets the site see and manage only the folders and files it creates itself. It cannot read anything else in the Drive.

We use information received from Google APIs only to create those folders and upload check-in photos. Our use follows the Google API Services User Data Policy, including its Limited Use requirements. We do not sell Google user data, use it for advertising, or let people read it except Club staff managing attendance records (or where the law requires it).

Staff who sign in with Google share only their name, email and profile picture, which we use to identify them and check their access.

We do not sell or rent personal information, and we do not use it for advertising. We share it only with:

• Club officers and coordinators, and teacher sponsors who need it to confirm volunteer hours
• Service providers that run the site for us: website hosting and database, our staff sign-in provider (Clerk) and Google (Drive storage and sign-in)
• Others when required by law, or to protect the safety of students

Members who verify hours don’t need cookies. Staff who sign in get cookies from our sign-in provider to keep them logged in. We do not use advertising or tracking cookies, and we do not use analytics.

Check-ins are kept so you have a record of your hours, usually until the end of the school year after you graduate. Coordinators can delete a check-in or a whole event at any time. Deleting from the website does not automatically delete the copy in the Club Google Drive; ask us and we will remove both.

You (or your parent or guardian) can ask us to see, correct or delete your check-ins or photos. Email jvhsinteract@gmail.com with your name, the event and what you would like changed. We will respond within 30 days.

If you don’t want your photo to appear on the check-in wall, contact a coordinator before you submit, so they can record your attendance another way.

This site is meant for high school students. It is not meant for children under 13, and we do not knowingly collect information from them. If you believe a child under 13 has submitted information, email us and we will delete it. Students under 18 should make sure a parent or guardian is comfortable with them sharing a photo.

Only staff an admin has approved can sign in to the dashboard. Data is sent over encrypted HTTPS connections, and uploads are checked so that only real photos are accepted. No website is perfectly secure, so please don’t upload anything other than a photo of yourself at the event.

If we change this policy we will update the date at the top of this page. Big changes will also be announced at a Club meeting.

Questions, removal requests or concerns about your information: jvhsinteract@gmail.com. Jersey Village High School Interact Club, Jersey Village, Texas, USA.